Form Center

2. 

3. Facility Reservation Form

   This form must be turned in AT LEAST 5 business days prior to your event. This form DOES NOT guarantee your reservation until you receive a confirmation email.

    Email parksandrecinfo@cityoflaramie.org with any questions or call (307) 721-5269

4. 
6. First and last name*
7. Email*
9. Primary Phone Number*
10. Secondary Phone Number
12. Address
14. Damage Agreement*

    1. I agree to the Damage Agreement

    The applicant agrees to reimburse the City for any damage to City property which occurs during the event. The applicant also agrees to indemnify, hold harmless and defend the City from any claims relating to the event, except claims based solely on City's actions. The City also asserts its right to sovereign immunity relating to any of the events or actions associated with this reservation.

    Agents, volunteers, assistants, or employees of Parks & Recreation and the City of Laramie reserve the right to have free and unfettered access to all areas of the parks, buildings and grounds at all times.

    Parks & Recreation also reserves the right to set occupancy limits for events as required by approved building and fire codes for the City of Laramie. Fire lanes and exits must remain clear at all times. A walk-through with the Laramie Fire Department and Police Department prior to the event may be required.

16. Refund Requests

    Cancellations made 72 hours or more in advance of the reservation may be refundable. Please submit a refund request form to parksandrecinfo@cityoflaramie.org and we will review your request.

20. Estimated number of people at the event
21. What is the nature/purpose of this event?
23. Venue Set-Up

    NOTE: Parking on the turf is NOT allowed in City Parks without prior permission from Parks & Recreation. To make such a request, contact the Parks Manager at 307-721-5264.

25. What day would you like to reserve?

    Please choose a date AT LEAST 5 business days away

    *

    What day would you like to reserve?

    Please choose a date AT LEAST 5 business days away
26. Event Start and End Time*
    Event Start and End Time Start Time

    —

    Event Start and End Time End Time
28. What type of reservation are you looking to make?*
    -- Select One --Athletic FieldRec Center SpaceIce & Event Center Space

    ** If you are looking to reserve a birthday party at the Rec Center, please do so online here,

    ** If you are looking to reserve a birthday party at the Ice & Event Center, fill this form out

    ** If you are looking to reserve a park shelter, please do so online here.

30. What space would you like to rent?

    Fees: NON-PEAK hours are M-F, 9am-2pm & Sunday. All other hours are charged as PEAK.

    1. Conference Room (max capacity 45 people): $50/hr peak, $40/hr non-peak

        

    2. Kitchen (in addition to conference room): $25/hr

        

    3. Multi-Purpose Room (max capacity: 23 people): $35/hr peak, $30/hr non-peak

        

    4. One Gym Court: $45/hr peak, $35/hr non-peak

        

    5. Full Gym: $80/hr peak, $60/hr non-peak

        

    6. Full Facility (not including aquatics): $475/hr

        

32. What field(s) would you like to reserve?

    Field reservations are $40 for the first two hours, and $10 for every additional hour.

    1. Aragon Softball East
    2. Aragon Softball West
    3. LaBonte Softball Field
    4. LaBonte Kiwanis Field
    5. LaBonte Roney Field
    6. LaBonte Optimist Field
    7. UW Little League Blue Field
    8. UW Little League Gold Field
    9. UW Little League Green Field
    10. UW Little League Red Field
    11. Cowboy Baseball Field
    12. Washington Park Backstop
    13. Washington Park Soccer Fields
    14. LaRamie Soccer Complex
    15. Kiwanis Park Soccer Fields
    16. Other (please fill out the next question)
33. If you selected "Other" what field do you want to reserve?
35. Field set up specifics, such as number and size of soccer fields, base lengths, pitching mound distance, etc.
37. For softball/baseball fields, do you need the infield lined?

    1. Yes ($40)
    2. No
38. Do you need lights (if available)?

    1. Yes ($20/hour)
    2. No
40. Is this event during the summer or winter season?

    1. Summer Season (April-August)
    2. Winter Season (September-March)

41. Will you be charging admission?

    By checking "yes," you agree to pay a fee of $1/ticket sold to the Ice & Event Center.

    1. Yes
    2. No

43. Will your event have vendor booths?

    By checking "yes," you agree to pay a fee of $5/booth to the Ice & Event Center

    1. Yes
    2. No
44. Will you need concessions open?

    1. Yes
    2. No
46. Is your event affiliated with a non-profit organization?

    1. Yes
    2. No
47. Is your event affiliated with a non-profit organization?

    1. Yes
    2. No
49. Would you like any inflatables?

    1. Yes — Bounce House: $70/hr
    2. Yes — Obstacle Course: $100/hr
    3. no
50. Will you need access to electricity, and if so, how many outlets?
52. If your event is affiliated with a non-profit organization, which one?
54. What rental option would you like?

    1. Complete Center ALL DAY (8am-11pm): $600/day without alcohol, $715 with alcohol
    2. Complete Center HOURLY(8am-11pm): $50/hr without alcohol, $60/hr with alcohol

56. What rental option would you like?

    These rentals include the entire facility with skate rentals

    1. under 30 people: $77 for the first hour, $30 for each additional consecutive hour
    2. 30+ people: $105 for the first hour, $30 for each additional consecutive hour

58. What rental option would you like?

    1. Ice Time: $185/hr
    2. Group Rentals 1-50 People: $220/hr, includes skates
    3. Group Rentals 51-100 People: $275/hr, includes skates
    4. Group Rentals 101+ People: $275/hr (2 hour minimum), includes skates

60. What rental option would you like?

    These rentals include the entire facility with skate rentals

    1. Under 30 People: $135 for the first hour, $75 for each additional consecutive hour
    2. 30+ People: $165 for the first hour, $75 for each additional consecutive hour

64. Is anything being sold at your event?

    A vending permit will be required if anything is being sold at your event. This is a separate application that can be found HERE.

    1. Yes
    2. No

66. Do you need a Temporary Noise Permit?

    A temporary noise permit is required for any amplified sound that may affect adjacent properties. Temporary noise permits are only allowed between the hours of 11:00 AM and 7:00 PM for a time period not to exceed two hours. If a reservation permit is revoked for failure to comply with the temporary noise guidelines, the Parks & Recreation Department will not issue a refund for the unused reservation permit.

    1. Yes
    2. No
68. Please give a detailed description of the amplified sound (voice, music, type of music, type of sound system, ect.):
70. Time requested for the noise permit to begin:
    -- Select One --11:00 AM11:15 AM11:30 AM11:45 AM12:00 PM12:15 PM12:30 PM12:45 PM1:00 PM1:15 PM1:30 PM1:45 PM2:00 PM2:15 PM2:30 PM2:45 PM3:00 PM3:15 PM3:30 PM3:45 PM4:00 PM4:15 PM4:30 PM4:45 PM5:00 PM5:15 PM5:30 PM5:45 PM6:00 PM6:15 PM6:30 PM6:45 PM
71. What time will the noise permit no longer be needed?
    -- Select One --11:15 PM11:30 PM

    (no longer than two hours from the permit start time)

73. Will there be alcohol at this event?

    (At the Laramie Recreation Center, alcohol is ONLY permitted in the Conference Room)

    1. Yes
    2. No

    If yes, you will need one of the following permits and to submit proof of liability insurance:

    An Open Container Permit is for private events with no alcohol sales. Open Container Permits allow consumption of alcoholic beverages in public areas; they cost $25.00 per event and are valid for a 24 hour period.

    A Malt Beverage and Catering Permit is required for private or public events that will sell alcohol, or in any way accept money at a gathering/event involving the consumption of alcohol, including donations.

    ** To obtain a Malt Beverage and Catering Permit, file an application with the City Clerk's office (406 Ivinson or 307-721-5220)

    
    

    Liability Insurance Information

    The applicant must obtain public liability insurance naming the City of Laramie as an additional insured for $1,000,000. Ask your insurance agent for "a certificate of liability insurance." The insurance policy must protect against loss (bodily injury and property damage) arising from the open container permit. Public liability insurance is available through most homeowners or renter's insurance policies. Proof of insurance can be uploaded above, emailed to parksandrecinfo@cityoflaramie.org or dropped off at the front desk of the Recreation Center.

    
    

    **A copy of the open container permit will be sent to the Laramie Police Department.

    **The permittee is required to keep the open container permit on his or her person during the event. 

75. For an Open Container Permit, you can submit your proof of insurance here, email it to parksandrecinfo@cityoflaramie.org

77. Every effort will be made to accommodate your reservation, however scheduling conflicts may occur. Consider your reservation finalized ONLY AFTER you receive a confirmation email from our Business Office AND your reservation is paid for. The email confirming you submitted this form is for your reccords and IS NOT the final confirmation email. This may take up to 5 business days.

Leave This Blank:


81. 1. Receive an email copy of this form.
82. Email address

    This field is not part of the form submission.

83. Submit Submit and Print

* indicates a required field