Special Events Permits

Overview

The Office of the City Manager Special Events permitting process regulates special events in or upon a street, alley, public park, public buildings and/or sidewalks in the interest of public health, safety and welfare. These events may include-but are not limited to-fundraisers, walk/runs, parades, block-parties, rallies, outdoor markets, street-closures, entertainment, and sound-amplification. Permits are also needed when the sale or exchange of alcohol for goods or services is expected. Alcohol permits are required when providing alcohol at a private or public event in exchange for money or donations of any kind. For questions about alcohol permits, email the City Clerk’s Office or call 307-721-5220.

The obligation of complying with special event requirements is placed solely upon the permittee. no provision is intended to impose any duty upon the city, or any of its officers, employees or agents. View the full ordinance on non-alcohol SEP’s.

Noise Permits

LMC 8.40 Article 1 - Noise Pollution

The making and creating of an excessive or unusually loud noise, or a noise which is unreasonable and objectionable is unlawful except when in compliance with a permit issued pursuant to LMC section 8.40.080. 

All applications for permits for relief of noise restrictions must be submitted to the City Manager’s Office. Noise permits are required on both public and private property if noise levels are above the threshold outlined by LMC section 8.40.030. Additional specifications on noise permits and how to obtain one can be found in LMC section 8.40.080. 

Filing Period Requirements

A COMPLETE application for a special event permit shall be filed in full with the city manager not less than 14 days before the date (not including the date of the event) on which the event is to be held (Municipal Code 12.60.010-130).

However, we recommend applications be submitted at least 21 days before the event to ensure all required documents are obtained and clarifications made before the 14 day deadline. A late fee of $50 will be assessed for complete alcohol related applications received after 14 days before the date on which the event is to be held, which is deemed to have a good cause. (Paying the late fee does not guarantee approval of the application).

Questions regarding non-alcohol related events...email the City Manager’s Office or call 307-721-5226.

Questions regarding alcohol related events...email the City Clerk’s Office or call 307-721-5220.

Application (Due 14 days before the date of the event)

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Application for Special Event Permit, Alcohol Catering, Malt Beverage and Open Container Permits. Documents needed for application include but not limited to proof of id, map of event including any bars and consumption area (if applicable), certificate of insurance if event is being held in or on public property, letter of permission from property owner, and neighborhood notification, if required. (This application works best when using Google Chrome as the web browser.) 

Links to applications:

Special Event Permit Application

Alcohol Catering Permit Application (available to Retail and Resort Liquor License Holders only)

Malt Beverage Permit Application

Open Container Permit Application (not associated with an alcohol catering permit, malt beverage permit, or Park reservation)

Winery Off-Site Permit (available to wineries only)

Special Event Permit Timeline requirements. 

Neighborhood Notification Form
Shall be completed for all no parks, street closures, and noise permits as required by the City Manager's Office. 

If serving alcohol signs must be posted for the following: "No One Under the Age of 21 Years Old will be Served" and "No Alcohol Beyond This Point". (Please include in application.) 

License- Display Required (LMC) 5.09.405

Each licensee shall display his or her liquor license or malt beverage or catering permit for special events or open container permit in a conspicuous place in the licensed room or area. A violation of this section may result in the assignment of points to the offending licensee pursuant to Section (5.09.800(H) of this chapter. 

5 Types of Alcohol Permits:

Open Container Permits ($25)

Consuming alcohol on City Property, attendees are not paying for the alcohol. If the location is a city park, contact the Parks and Recreation Department to rent the facility and obtain the permit.

Malt Beverage Permits ($50)

Consuming malt beverages only on private or public property, attendees are paying for the alcohol now or there is an expectation of financial gain the the future by providing the "free" alcohol. Can be obtained by a citizen or organization.

Alcohol Catering Permits ($50)

Consuming alcohol (beer, wine, spirits) on private or public property, attendees are paying for the alcohol now or there is an expectation of financial gain the future by providing the "free" alcohol. Can ONLY be obtained by a Retail or Resort Alcohol License Holder.

Winery Off-Site Permit ($50)

LMC 5.09.525.F. A Winery Off-site permit authorizing the permittee to sell product manufactured at the site identified on the winery license only for sales at meetings, conventions, private parties, dinners and other similar gatherings to promote their product. No permittee holding a winery off-premises permit shall sell or permit consumption of any of their manufactured product off the premises described in the permit. An off-premises permit shall be issued for one twenty-four-hour period, subject to the schedule of operating hours set pursuant to W.S. 12-5-101(d). No holder of a wine permit shall receive more than twelve off-premises wine permits in any one calendar year. An off-premises wine permit may be issued on application to the appropriate licensing authority. The fee is set by Resolution in accordance to W.S. Chapter 12.

Manufacturer Off-Site Permit ($50) (Malt Beverage Permit)

LMC 5.09.510.E.1.A manufacturer's off-premises permit (malt beverage permit) authorizing the permittee to sell product manufactured at the site identified on the manufacturer's license only for sales at meetings, conventions, private parties, dinners and other similar gatherings to promote their product. No permittee holding a manufacturer's off-premises permit shall sell or permit consumption of any of their manufactured product off the premises described in the permit. An off-premises permit shall be issued for one twenty-four-hour period, subject to the schedule of operating hours set pursuant to W.S. 12-5-101(d). No holder of a manufacturer's license shall receive more than twelve off-premises permits in any one calendar year. An off-premises permit may be issued on application to the appropriate licensing authority. The fee is set by resolution in accordance to W.S. Section 12.

Alcohol Server Training Requirement for Malt Beverage and Alcohol Catering permits (LMC 12.60.050.F.17.c.) 

If an application is made for malt beverage or catering permit for special events, the permittee or persons who will be in control of the intoxicating liquor and all persons who will be selling, serving or managing the sale of the intoxicating liquor at the special event shall complete a server training class prior to the issuance of the malt beverage or catering permit for special events,

Application Resources

Review and complete all documents prior to applying for a Special Event Permit. The application process is online. Partial applications do not comply with the 14 day filing period, and will be considered on a case-by-case basis at the discretion of the City. There is a late fee of $50 for every Malt Beverage, Alcohol Catering or Open Container Permit received less than 14 days before the event. The application must be COMPLETE 14 days before the date of the event to avoid the late fee and possible denial of the application.

The following items are needed to complete your application:

  • Date, time, location, name of the event; whether or not you will have amplified sound, vendors, alcohol, sidewalk/street closures, tents/inflatables; number of participants; persons responsible for the event and any other pertinent information.
  • Map of the location marked with the applicable information: exits, location of the bar(s), the area that alcohol will be allowed, and location of "No Alcohol Allowed Beyond this Point" signs, barricades, trash receptacles, booths, street closures, etc.
  • Proof of identity of the applicant.
  • Letter of permission from the property owner, if not public property
  • Certificate of Liability Insurance with the City of Laramie listed as an additionally insured, if on public property. (Due no less than five days before the date of the event.)
  • If you are having a tent/inflatable, know the dimensions. A tent permit is required for all tents 400 sq ft or larger and all inflatables. 
  • Neighborhood Notification form, completed by all adjacent property owners to your event. Call 307-721-5226 or email the City Manager’s Office to determine whether or not your event requires notification. (Due with the application no less than fourteen (14) days before the date of the event.)
  • For all alcohol events, a WY Sales Tax License is required. To obtain a permanent or temporary license, please visit http://revenue.wyo.gov/Excise-Tax-Division/forms or call the WY Department of Revenue at Phone: 307-742-4207.

Certificate of Liability Insurance (LMC 12.60.060.C.12)

(Due no less than five (5) days before the date of the event.)

The following link provides the amount of insurance required by the City of Laramie for events held in or on public property. Must be filed five (5) business days prior to the event. 

  • $1 million per occurrence/$2 million aggregate
  • Must list City of Laramie, P.O. Box C, as additionally insured for public liability on the policy for the event

If alcohol is being served/sold the policy must include liquor liability. Please check with you insurance company for a policy.

Important Links

Alcohol Permit Refund Policy

Refunds only applicable for non-issued Alcohol Permits; Transfers can only be made under certain requirements under the Refund Policy.

Signs for Exits and Control

Parades

Please review and complete the parade self-enforcing guidelines and provide a signed copy with your special event permit request. 

LMC 5.09.360 No person shall consume or carry in open containers alcoholic liquor or malt beverages on any street or highway, on any alley, on any sidewalk, in any public park or public building, on any parking lot open to unrestricted use by the public, or in any vehicle, within the city...

Street Closures and No Parks Reminders:

Street Maintenance Division will supply barricades and/or "NO PARKING" signs as requested in an approved Special Event Permit more than 24 hours before your event. You (the applicant) must abide by the following:

  • Streets will place the barricades on the corners; it is YOUR responsibility (as applicant) to set them in place 24 hours prior to your event.
  • "No Parking" signs are required on ALL affected parking spots 24 hours prior to your event. These signs must face the street, toward the parked cars, for the public to view 24 hours prior to the event.
  • It will be your responsibility to monitor the "NO PARKING" signs, keeping them turned toward parked cars to provide the requisite 24 hour parking-public-notice and throughout the event.
  • Any City of Laramie property lost or damaged are the responsibility of the permit holder.
  • Vendors are not to move barricades.
  • After the event: remove your notification from the no-park signs, and turn the "No Parking" signs away from the street, remove wooden barricades, and pull them aside to a safe and secure location until they are picked up by the City Street Division.

For additional information refer to the No Park Guidelines or call the City Manager’s Office at: 307-721-5226.


Hosting a Special Event flyer